In this user’s opinion, as long as your password is strong and two-factor authentication is applied, your files are super safe. One user says GSuite applications, the service Google provides, are HIPAA compliant, meaning government services can use them, and that all information uploaded and downloaded via Google is encrypted and inaccessible to third parties. This means someone would have to access to both your password and your phone or alternate email address to access your Google account. When sharing files it may be useful to instruct Google re the security settings for folders, sub-folders or files being shared.Īccording to a public forum on Quora, one way to make sure your documents are extra safe in Google’s storage system is to use two-factor authentication and prevent any phishing for your password.

Search engines cannot find or access the files unless the files are published separately. In terms of security, the accounts of users involved in the process, the original creating user and the user with whom files are shared, all require passwords to be accessed. There is an option to choose anonymous sharing, whereby anyone with a link can find the file, otherwise shared files are only accessible once the user has given strict permission for Google to share the files with another user said user has to be specified by account/email address.

Any files are only accessible if uploaded and created by the user or shared with another user. Briefly, in order to access any files on a user’s account, one must be a Google user and therefore have their own account. Let’s first explore how Google’s flagship office software works. So, how safe is it to use Google Docs? How it Works Considering these figures, alongside GDPR compliance and other data laws, now is the time to make your business’ information and files as secure as possible. But is it worth the potential headache of impending security risks? In the first six months of 2019, we have seen more than 3,800 publicly disclosed security breaches, with over 4.1 billion records compromised. Google’s services are free, so it’s a no brainer when it comes to choosing Docs or Sheets over more traditional yearly office subscriptions. If the security of Google Drive or Docs were to be compromised in any way, it could result in serious damage for any business, small or large. While most personal use will likely cover photos and notes, for businesses, Google Docs often means storing sensitive business information, intellectual property, client data and other important files.

Is google drive secure for file sharing